Before coalition kickoff meeting

Getting Started

Complete the Setting Up a Home Visiting Coalition Tool

Select members of community coalition

Plan community coalition kickoff meeting

Hire a facilitator to guide the planning process (if necessary)

Lead agency

Month 1

[Revise timeline as appropriate]

Getting Started

All coalition members read "Getting Started" chapter and skim the entire GTO-HV manual

Hold kickoff meeting with coalition members:

• Introduce the Completion Calendar Tool
• Set meeting schedule
• Do relationship building exercises
• Confirm primary roles
• Establish management functions

[Specify coalition members responsible]

Months 2–3

Step 1: Identify the underlying needs and resources of your community

Prepare for needs and resources assessments by reading through Step 1

Become familiar with tool instructions, how to use the tools provided, and who will be filling tools out

Become familiar with data sources on well-being of children and families in your community

Complete Community Needs Assessment Tool

Complete Resource Assessment Tool

Hold meeting with coalition members, discussing the following items:

• Discuss needs assessment findings
• Discuss resources assessment findings
• Select priority needs based on findings
• Revisit Completion Calendar Tool, revise as necessary
• Plan date for next meeting
• Finalize selection of priority needs

Month 4

Step 2: Identify goals and outcomes for your population of focus

Prepare to identify goals and outcomes by reading carefully through Step 2

Become familiar with tool instructions, how to use the tools provided, and who will be filling tools out

Complete Goals and Desired Outcomes Tool

Hold meeting with coalition members:

• Discuss identified goals and desired outcomes
• Revise goals and desired outcomes according to coalition input
• Finalize program goals and desired outcomes
• Revisit Completion Calendar Tool, revise as necessary
• Plan date for next meeting

Month 5

Step 3: Find "Programs that Work" to help achieve your goals

Prepare by reading carefully through Step 3

Review the federal government's Home Visiting Evidence of Effectiveness (HomVEE) project

Become familiar with tool instructions, how to use the tools provided, and who will be filling tools out

Complete the Evidence-Based Program Identification Tool

Hold meeting with coalition members:

• Discuss findings from the Evidence-Based Program Identification Tool
• Narrow down list of possible programs to one or more candidate programs to consider further
• Revisit the Completion Calendar Tool, revise as necessary
• Plan date for next meeting

Month 6

Step 4: Review program choices for best community fit

Prepare by reading carefully through Step 4

Become very familiar with the program components of your narrowed list of programs. Use the Appendices in this manual and also look on the Internet for more information. You might use additional information from the federal government's Home Visiting Evidence of Effectiveness (HomVEE) project

Decide which program components can be adapted

Become familiar with tool instructions, how to use the tools provided, and who will be filling tools out

Complete Assessing Program Fit Tool

Hold meeting with coalition members:

• Using the Assessing Program Fit Tool, decide if the selected program(s) fit your participants, organization, and stakeholder community
• Finalize any adaptations
• Further narrow down list of possible programs based on findings
• Revisit Completion Calendar Tool, revise as necessary
• Plan date for next meeting

Month 7

Step 5: Determine what capacities are needed for implementation

Prepare by reading carefully through Step 5

Review the Home Visiting Program Capacity Requirements available through the links in Tip 3-1, and become very familiar with the capacities required by the program(s) you are considering. You may want to contact the program model offices to talk to a representative as well.

Become familiar with tool instructions, how to use the tools provided, and who will be filling tools out

Complete Capacity Assessment Tool

Hold meeting with coalition members:

• Using the Capacity Assessment Tool, assess whether you have the right levels of capacity needed to implement the potential program
• Determine which capacities will need to be further developed and create a plan for developing them
• Further narrow down list of possible programs based on findings
• Revisit Completion Calendar Tool, revise as necessary
• Plan date for next meeting

Months 8–9

Step 6: Make a plan for implementing your program

Prepare by reading carefully through Step 6

Finalize program selection, program adaptations

Identify program components

Complete Program Implementation Plan Tool

Develop program budget

Hold meeting with coalition members:

• Final program selection and adaptations
• Discuss implementation plan
• Revise implementation plan as needed
• Discuss program budget
• Revise program budget as needed
• Revisit Completion Calendar Tool, revise as necessary
• Plan date for next meeting

Month 10

Step 7: Evaluate the process of implementation;

Step 8: Evaluate the outcomes of the program

Prepare by reading carefully through Steps 7 and 8

Complete Process Evaluation Planning Tool (both worksheets)

Complete Outcome Evaluation Planning Tool (one tool for each desired outcome)

Hold meeting with coalition members:

• Discuss process evaluation plan
• Discuss outcome evaluation plan
• Revise evaluation plans as needed
• Complete any other business to ready the coalition for implementation
• Revisit Completion Calendar Tool, revise as necessary
• Plan date for next meeting

Month 11 onward

Program implementation;

Step 9: Use Continuous Quality Improvement (QCI) to improve your program;

Step 10: Consider what will be needed to sustain your program

Implement the program according to the plan set forth in Step 6

Conduct ongoing meetings as needed to discuss progress

Establish a CQI work group, including setting expectations regarding frequency of reporting back to the coalition

CQI work group completes the CQI Tool—results are discussed in the manner agreed upon by the coalition

Establish a Sustainability work group

Sustainability work group develops a sustainability plan—results are discussed with the coalition at an appropriate time

Implement process evaluation and outcome evaluation according to plan