Final Application for DNORS Restricted Use Data

If your preliminary application for use of the DNORS Restricted Data is approved, you will be asked to submit a final application. That final application will include Human Subjects Review and a signed Restricted Data Use agreement.

Human Subjects Review

Institutional Contracting Authority Review and Signature

If RAND notifies the applicant that his or her proposal is satisfactory, the researcher should then submit the preliminary application in its entirety to the Institutional Review Board of the researcher's institution. DNORS has prepared the Memorandum and Certification Form for the Institutional Review Board for Human Subjects for the researcher's IRB. The IRB must complete this form, indicating that the board has reviewed and approved the Research Proposal and Data Protection Plan that specifically deal with respondent anonymity, data security, and compliance with the Restricted Data Use Agreement.

If the IRB approves the application and completes the form, the final step is signature of the Restricted Data Use Agreement by the researcher and an official from his/her institution who has authority to sign contracts.

This Restricted Data Use Agreement is a legal document between the Restricted Data Investigator, his/her employer, and the RAND Corporation. The primary goal of this agreement is to insure that: (a) researchers understand the terms under which they have access to the data, (b) they will protect the security of the data, and (c) they will not try to identify DNORS respondents.

In cases in which the Restricted Data Investigator is applying as an associate of a federally-funded research center, the Restricted Data Use Agreement is a legal document between the Restricted Data Investigator, the Center Director, the employer of the Investigator and Center Director, and RAND. If the researcher is applying as an affiliate of a federally-funded center, the Center Director must also sign the Restricted Data Use Agreement. Once signed by all relevant parties, the Agreement and all attachments must be sent as a package to RAND, as described in the Final Application Package section below.

Restricted Data Use Agreement

Final Application Package

If RAND approves the application, the next step is for the applicant to submit a final application package that contains the following:

  • A complete copy of the initial application (including all attachments), with any modifications required by RAND clearly marked in the text.
  • A copy of the letter (or email) received from RAND approving the initial application.
  • Written human subjects review and approval by the Institutional Review Board of the Restricted Data Investigator's home institution, including MPA or FWA number.
  • Two completed and original signed copies of the Restricted Data Use Agreement signed by the researcher, an official authorized to sign contracts on behalf of the researcher's institution of employment, and, if applicable, the Center Director of the federally-funded research center under which the researcher is requesting the Restricted Data.
  • Two completed and original signed copies of the Supplemental Agreement with Research Staff for each member of the research team (other than the Restricted Data Investigator) who will have access to the data.
  • A copy of the Final Application Checklist (see below).

Changes in the employment status of the Restricted Data Investigator require the completion of a new agreement and/or return of the data. In agreements co-signed by the Center Director, changes in Center Director also require completion of a new agreement co-signed by the new Center Director and/or return of the data.

RAND will have full discretion in deciding whether to approve an application for access to Restricted Data. RAND may request additional information from applicants or request changes to the Data Protection Plan. When RAND decides that all requirements are met, a representative from RAND will sign the Restricted Data Use Agreement and return a copy of the fully executed agreement to the applicant along with a copy of the data.

Final Application Checklist — all versions