ENGAGED Toolkit: Disaster Skills Self-Assessment

Instructions

This tool is an interactive version of the rating scale charts found in Section Two: Disaster Skills Self-Assessment of the ENGAGED Toolkit. The tool consists of four rating scale charts, and then a summary page that will give you an overview of your ratings.

You will fill out one rating scale chart for each of the domains below.

Roles and Responsibilities

Your organization's roles and responsibilities and plans to coordinate with government agencies and with other NGOs
Assets

Your organization's awareness of your own organizational assets, as well as the assets of other NGOs
Communication

Your organization's plans to communicate with employees and constituents
Long-Term Recovery

Your organization's plans to address disaster consequences over the long term (i.e., months and years after disaster strikes)

The following activities will help to orient you to key issues that NGOs should consider to improve their engagement in disasters.

Users should try to complete these activities before filling in the rating scale charts:

Download the Toolkit (PDF).
Review the information in Section Two: Disaster Skills Self-Assessment.
Go through the reflection questions for each domain.
Complete the improvement plans.

Domain: Roles and Responsibilities

Go to the Roles and Responsibilities in Action section of the ENGAGED Toolkit, Section Two. Review the indicators for your type of organization, which tell you whether your roles and responsibilities are clearly defined. Consider the Reflection Questions regarding your organization's roles and responsibilities in that same section. Then rate the extent to which roles and responsibilities (R&R) are understood and clearly reflected in plans and practice for your organization.

For each row, select a rating from 1 (needs a lot of improvement) to 4 (is a strength).

Understanding

1, Very little understanding of R&Rs of my organization in relation to others
2, Some understanding of R&Rs of my organization in relation to others
3, Mostly understand R&Rs of my organization in relation to others
4, Completely understand R&Rs of my organization in relation to others

0 No rating selected

Reflected in Plans

1, No plan or plan does not clearly lay out any of our R&Rs in relation to others
2, Plan clearly lays out some of our R&Rs in relation to others
3, Plan clearly lays out most of our R&Rs in relation to others
4, Plan clearly lays out all of our R&Rs in relation to others

0 No rating selected

Reflected in Practice

1, No outreach to other key organizations to clarify our R&Rs or to learn more about their R&Rs
2, Outreach to some other key organizations to clarify our R&Rs or to learn more about their R&Rs
3, Outreach to most other key organizations to clarify our R&Rs or to learn more about their R&Rs
4, Outreach to all other key organizations to clarify our R&Rs or to learn more about their R&Rs

0 No rating selected

Domain: Assets

Go to the Assets in Action section of the ENGAGED Toolkit, Section Two. Review the table showing the array of assets (e.g., competencies, relationships, data, money) for an array of different types of organizations. Use the Reflection Questions to identify key assets your organization brings to disaster response and recovery.Then rate the extent to which your organization has access to the assets needed to fulfill the roles and responsibilities identified in Domain 1.

For each row, select a rating from 1 (needs a lot of improvement) to 4 (is a strength).

Understanding

1, Have not yet thought of how my organization's assets might be used during a disaster
2, Have done some thinking about how my organization's assets might be used during a disaster, but have not yet shared this with other organization's
3, Mostly know how my organization's assets might be used during a disaster, and have begun sharing this with other organization's
4, Completely aware of how my organization's assets will be used during a disaster; other organizations have been notified as well

0 No rating selected

Reflected in Plans

1, Key assets not reflected in my organization's or community's emergency plan
2, Some key assets reflected in my organizations plan, but not in community plans
3, All key assets reflected in my organization's plan, but only some in my community's plan
4, All key assets reflected in both my organization's and my community's emergency plans

0 No rating selected

Reflected in Practice

1, Do not have all the assets my organization needs to fulfill its R&R
2, Have some of the assets my organization needs to fulfill its R&R
3, Have most or all of the assets my organization needs to fulfill its R&R, but have not participated in past disasters or disaster drills or exercises to demonstrate the availability of these assets
4, Have most or all of the assets my organization needs to fulfill its R&R, and have participated in past disasters or disaster drills or exercises to demonstrate the availability of these assets

0 No rating selected

Domain: Communication in Action

Go to the Communication in Action section of the ENGAGED Toolkit, Section Two. Review the indicators for your type of organization, which describe how NGOs have developed resilient communication strategies for reaching and tracking employees and constituents. Use the Reflection Questions to consider ideas about employee/constituent groups and key partners for international aid organizations, in-country nonprofit organizations, philanthropic organizations, and private businesses. Then rate the extent to which your organization has addressed communication requirements identified in Domain 3.

For each row, select a rating from 1 (needs a lot of improvement) to 4 (is a strength).

Understanding

1, Have not yet identified the essential information about employees and/or constituents or communication channels to be used during a disaster
2, Have done some thinking about the essential information about employees and/or constituents or communication channels to be used during a disaster
3, Mostly know the essential information about employees and/or constituents or communication channels to be used during a disaster
4, Completely aware of the essential information about employees and/or constituents or communication channels to be used during a disaster

0 No rating selected

Reflected in Plans

1, Ways to communicate with employees, constituents, and partners are not yet reflected in my organization's plan
2, Some ways to communicate with either employees, constituents, or partners are reflected in my organization's plan
3, Most ways to communicate with employees, constituents, and partners are reflected in my organization's plan
4, Comprehensive account of the ways to communicate with employees, constituents, and partners are reflected in my organization's plan

0 No rating selected

Reflected in Practice

1, Do not have a systematic process in place for tracking essential information from employees and constituents
2, Have a systematic process in place for tracking some of the essential information from employees and constituents
3, Have a systematic process in place for tracking all of the essential information from employees and constituents, but have not tested the system
4, Have a systematic process in place for tracking all of the essential information from employees and constituents, and have tested the system through a drill or exercise

0 No rating selected

Domain: Long-Term Recovery

Go to the Long-Term Recovery in Action section of the ENGAGED Toolkit, Section Two. Use the Reflection Questions to consider your organization's position in supporting the community's ability to rebound and recover quickly and effectively. Then rate the extent to which your organization has planned for long-term recovery.

For each row, select a rating from 1 (needs a lot of improvement) to 4 (is a strength).

Understanding

1, Have done no thinking about long-term recovery
2, Have done some consideration of core elements of the recovery plan but have not connected with other organizations
3, Have planned what should go in a long-term recovery plan, and have started conversations with other organizations
4, Have a good understanding of what our organization needs to do for long-term recovery, both for the organization and with the community

0 No rating selected

Reflected in Plans

1, Have no plan
2, Have discussed a plan, but not formalize
3, Have a formal plan, but have not exercised
4, Have a well-developed plan

0 No rating selected

Reflected in Practice

1, Our organization has not practiced the plan
2, Our organization has done some exercising, but only within the organization and not with other groups
3, Our organization has exercised and connected with other organizations to test the plan
4, Our organization has exercised the plan with other organizations, and has incorporated feedback into plan improvement

0 No rating selected

Summary Results

Here are your summary results of your ratings across the four domains.

Domain	Rating Scores			Totals
Domain	Understanding	Reflected in Plans	Reflected in Practice	Totals
Roles and Responsibilities	0 No rating selected	0 No rating selected	0 No rating selected	0
Assets	0 No rating selected	0 No rating selected	0 No rating selected	0
Communication	0 No rating selected	0 No rating selected	0 No rating selected	0
Long-Term recovery	0 No rating selected	0 No rating selected	0 No rating selected	0
Your overall rating indicates: Your organization is at a basic level with regard to its ability to be an effective partner in disaster response and recovery. Please review your domain-specific rating scores to think about which domains need improvement. To assist you with this process, please go to the Summary Results of the Disaster Skills Self-Assessment section of the ENGAGED Toolkit, Section Two. A table is provided to help you plan your improvement activities by domain, with columns for you to assign a person to lead each activity and a date for completion. Your organization is at an intermediate level with regard to its ability to be an effective partner in disaster response and recovery. Please review your domain-specific rating scores to think about which domains need improvement. To assist you with this process, please go to the Summary Results of the Disaster Skills Self-Assessment section of the ENGAGED Toolkit, Section Two. A table is provided to help you plan your improvement activities by domain, with columns for you to assign a person to lead each activity and a date for completion. Your organization is at a high level with regard to its ability to be an effective partner in disaster response and recovery. Your organization may be interested in building upon the work you have already completed in these domains with new goals. To assist you with this process, please go to the Summary Results of the Disaster Skills Self-Assessment section of the ENGAGED Toolkit, Section Two. A table is provided to help you plan your improvement activities by domain, with columns for you to assign a person to lead each activity and a date for completion.				Overall Rating 0

Roles and Responsibilities

Understanding	0 No rating selected
Reflected in Plans	0 No rating selected
Reflected in Practice	0 No rating selected
Total	0

Assets

Understanding	0 No rating selected
Reflected in Plans	0 No rating selected
Reflected in Practice	0 No rating selected
Total	0

Communication

Understanding	0 No rating selected
Reflected in Plans	0 No rating selected
Reflected in Practice	0 No rating selected
Total	0

Long-Term recovery

Understanding	0 No rating selected
Reflected in Plans	0 No rating selected
Reflected in Practice	0 No rating selected
Total	0

Overall Rating

0

Your overall rating indicates:

U.S. research divisions

International research divisions

ENGAGED Toolkit: Disaster Skills Self-Assessment

Instructions

Roles and Responsibilities

Assets

Communication

Long-Term Recovery

Domain: Roles and Responsibilities

Domain: Assets

Domain: Communication in Action

Domain: Long-Term Recovery

Summary Results

Roles and Responsibilities

Assets

Communication

Long-Term recovery

Overall Rating